A perfect email is one that’s sent to exactly who it needs to go to, with a specified desired outcome.The more specific you can be about who you ask, the better.Knowing nothing about the person receiving your email. One great tool to glean fast information about who you’re talking to is Rapportive, a sidebar that lets you see the latest public posts (and a picture) of the person you’re communicating to.7. If you’re waiting for an important message from someone, the time spent waiting for a delivery can seem interminable.If there’s a long delay in sending an item that’s highly anticipated or expected, or you’ve experienced a few hiccups–send a one-liner email to update your receiver on the status of the project.Here are nine common mistakes you might be making:1. The best time to build any relationship is before you need something, not waiting until the moment you need something.
Some companies shift to using four-sentence emails and linking to longer pieces of work through Google Documents, Asana, or Basecamp (or other project management software).9. Efficiency does not necessarily mean one single system.We all use it, some of us love it, and many of us dread it.There are plenty of tips and tricks about making email more efficient–using specific tools like boomerang, limiting yourself to certain hours per day and chasing the dream of inbox zero.Just as you wouldn’t walk into a friend’s house for dinner and bark out a command, often those little niceties in the intro and end of a message can go a long way.Social cues aren’t dated constructs; they’re valuable warm-up phrases in communication.